Weekly-rate (green) vs daily-rate (amber) campers, stacked
Pre-care & post-care
Campers signed up for early-drop or late-pickup, per week
Week
Pre-care
Post-care
Activities
Weekly Roster
Calendar
July
August
Staff
Daily notes and important notifications for staff. Pick a week, then write a note under each day. Anything saved for today also shows on the Dashboard. Visible and editable by all staff.
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Pick a week, then tap an option — the email addresses are copied to your clipboard and shown below, ready to paste into BCC. Secondary parents are included where "Include in email lists" is on.
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Every camper with an allergy on file, and what it is. Pulled from the registration data across all weeks.
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Camper notes — Staff Notes on learning style and interests, and Parental Notes from registration. Add or edit staff notes here, or from any camper's detail card.
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Admin
Payment information shown here is private and never appears on the Campers or Weekly Roster pages.
Camper
Parent
Invoice #
Total amount
Payment method
Paid in full
Amount paid
Owed
Notes
Employees
People who can sign in to the site. Deactivating someone blocks their access immediately, even if they still know their password.
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Income
$0.00
Expenses
$0.00
Net
$0.00
Tax collected (HST)
$0.00
Date
Type
Category
Description
Amount
Receipt
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Materials Checklist
Scans every activity for a "Materials", "Materials Needed", "What you will need", "Supplies", "Props Bag", or similar labeled section and pulls out the items.
Auto-refreshes as activities change. Checkbox state is shared across devices.
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Add employee
Login created for .
Temporary password — give this to them:
Copy this before you close the dialog. It's only shown once — for security, we can't display it again.
They sign in with their email and this password. They can change it later, and you can send a reset link anytime from the list.
Add entry
Choose a file, drag & drop, or paste a copied file.
Import invoice PDF
Upload one or more past invoice PDFs. I'll read each invoice number and grand total, match it to a camper,
and save the PDF so it opens from the invoice number in the table.
Choose a file, drag & drop, or paste a copied file.
Import receipts → expenses
Upload one or more receipt PDFs. I'll read the date, amount, and vendor, guess a category, and stage an
expense for each — with the PDF attached. Review and edit everything below before saving.
Choose a file, drag & drop, or paste a copied file.
Mark as refunded
will be hidden from the Campers, Weekly Roster, and Calendar pages.
Their invoice and payment history stay here on the Admin page for your records.
Change password
Add activity
Import activities
Paste the web address of a blog or content page. Sites with bot protection (Pinterest, Instagram, Facebook, Etsy) or login walls won't work.
0 activities detected — review before saving
Print sign-in sheet
Copy parent phone list
All registered campers, both parents where listed. Each line: parent name, phone, and the camper in parentheses (1 = primary parent, 2 = secondary). Missing phones are grouped at the bottom. Tap the text box to select all.
Print activity booklet
Generates a printable booklet — one page per activity for the whole week, with the camp logo, the activity title, its photo, and the full description. Use your browser's "Save as PDF" option in the print dialog.
Import from JotForm CSV
Upload a CSV exported from JotForm. Each row will be imported as a camper registration.
Existing campers with the same name + week will be skipped.
Drag & drop your JotForm CSV here
or click to browse, or paste a copied file
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Sync from JotForm
Pull new registrations directly from your JotForm form — no CSV needed. New entries are matched
against existing campers, so the same registration won't be added twice.
Saved securely in your camp database, so you only enter it once — it works on every device and after every update.
Get a key from JotForm → Account → API → Create New Key (read access is enough).
Learning Style / Notes
Add camper
Personal info
—
Medical & allergies
Camp registration
📅 Weekly (Mon–Fri)
📆 Daily (select days)
Mon
Tue
Wed
Thu
Fri
Pre-care (7–9am)
Mon
Tue
Wed
Thu
Fri
Post-care (4–6pm)
Mon
Tue
Wed
Thu
Fri
Second parent / guardian
Emergency contacts
Parent(s)/guardian(s) above are emergency contacts by default. Add others below if needed.